How Quillclock works, start to finish
One keystroke on an employee's laptop, all the way to an answer on your dashboard. Scroll down and every stage is drawn out in order — nothing hidden, nothing skipped.
- 1Step 1 · The employee
Ava sits down and starts work
A normal working day on a normal computer. Nothing is being recorded yet — not a single keystroke — because she has not been invited or agreed to anything.
No agent installed yetNothing recorded
Not trackedAva ChenDesign · 9:00 AM - 2Step 2 · The manager
Her manager sends a monitoring invite
From the dashboard, the manager adds Ava and sends her an invitation. It spells out exactly what will and will not be tracked before she decides anything.
Sent from the dashboardStates what is trackedMonitoring inviteActivity levels, apps and time. Never your keystroke content.
DeclineAccept - 3Step 3 · Consent
Ava accepts the invitation
This is the switch that turns everything on. Until Ava presses accept, Quillclock collects nothing at all — and she can see the same data she agrees to share.
Opt-in, not opt-outRevocable at any timeInvite acceptedTracking starts now — not before - 4Step 4 · The agent
The desktop app installs and goes active
A single lightweight app. She signs in once, and a clear badge shows whenever tracking is running — there is no hidden mode.
One app, no configVisible 'tracking on' badgeQuillclock AgentTracking onSigned in as Ava - 5Step 5 · Capture
It counts her keyboard and mouse activity
How many keys, how many clicks and movements, and which app is in front. It counts the volume of work — it never records the letters she types.
126 keys / min340 mouse moves / minCounts only, never content126keys / min340moves / min - 6Step 6 · Security
Everything is encrypted before it leaves
Each minute of activity is sealed on her machine and sent over an encrypted connection. Consent is re-checked on the server on every single write.
TLS 1.3 in transitAES-256 at restConsent verified per writeactivitysealedappssealedscreenssealed - 7Step 7 · The cloud
It arrives at the Quillclock server
The server accepts the activity, checks it belongs to a consenting employee, and files it against the right person and the right minute.
Validated on arrivalTied to one employeeConsent verified · accepted - 8Step 8 · The database
Stored as one sample per minute
Your whole team's day becomes a clean, queryable timeline. Screenshots, if you switched them on, delete themselves automatically after seven days.
One row per minuteScreenshots auto-delete in 7 daysActivity samples09:00 — 18:00 - 9Step 9 · The AI
The AI reads the day and scores it
It turns thousands of raw samples into an answer: an activity score, the idle gaps worth noticing, and apps sorted into productive, neutral and distracting.
Activity scoreIdle-gap detectionApp categorisationFocused work62%Meetings24%Idle14% - 10Step 10 · The result
The manager gets a clear answer
A live dashboard, a plain-English daily briefing, and alerts when something needs attention. And Ava opens her own portal to exactly the same numbers.
Live team dashboardDaily AI briefingEmployee sees the sameTeam today84%Ava Chen92%
Marcus Lee78%Priya has been idle 31 min
That's the whole system
Consent first, encrypted throughout, and the same numbers for both of you. Set it up for your team in an afternoon.